Clerk Announcements

Aug 21 2014

Updated Technical Advisory: EMail Scams

Spam reporting increase for Notices and Summons

Computer on FireWth an increase in the number of documents filed electronically state wide we have started seeing an increased number of emails being reported as SPAM

Tyipcally documents sent from this office or from the State of Florida E-Filing/Portal system will be in PDF format and the sender name and subject will be clearly defined.  

If you have received recent email messages in refernece to a "Notice to Appear" or "Summons" and has an attached ZIP file these can almost always be disregarded as SPAM.  Another hint is that the attached file(s) almost always seem to be the same file size of 78K (77.4kb to be exact)

  • If you have no pending Civil or Criminal litigation, then you should disregard these types of messages and flag them as SPAM so that your email provider can make the necessary adjustments
  • If you do have a pending case with our or any other court system - it is suggested that you contact your legal representation to ensure that it has not been generated by them

UPDATED 08/21/2014

This newest round of scams comes in the form of an e-mail referencing a missed court appearance.

Unlike past scams, these e-mails attempt to retrieve personal data, forcefully, by computer virus attached as a .zip file. These malicious attachments contain a “Trojan Horse” virus that becomes active as soon as the file is unzipped.

Recent examples of these scams have been signed by fictitious county clerks.

All court-related communications are sent through normal mail. Jury summons and failure to appear notices are never sent via phone or e-mail.

Important tips to remember:

  • The Clerk’s office does not call or e-mail residents to request payment for missing jury duty. The office will also never request payment via any sort of prepaid debit card.
  • The Clerk’s office does not call or e-mail residents to verify information related to jury duty or to notify them that they missed jury duty. Communications are only sent by mail.
  • If a resident misses jury duty, the individual receives a failure to appear notice in the mail from the judge representing their Circuit Court.
  • Arrest warrants are not usually issued for failure to report for jury duty. Please contact the Clerk’s office, if you receive one.

Do not open an e-mail attachment from any unfamiliar source, and never provide personal information to an unfamiliar source, either by phone or e-mail.